Committee Meeting – February 2020

Committee Meeting – February 2020

Present: Mark Hall, Geoff Gilbert, Chris Parkes, Howard Burley, Tony Wrench

  1. Apologies – Nic Harvey, Julian Fallows
  2. Fixtures
  • 15 teams now confirmed
  • MH has revised proposed fixtures so that Cup SFs will be on 8th July giving ample time to play before finals as scheduled
  • Senior/Junior Cup draws based on league standing after 5 matches – fixtures will be published after 3rd June round of games.
  • Finals – venues :
    • ABMT & plate at Chester Road, KDCUA & plate at Quatt
    • 5th August Plates at Chester Road and one other. Bewdley to be approached.
    • 12th August Cups at Chester Road and Stourport (tbc).
  • Meeting agreed to sign off fixtures – MH to send to clubs when all club contacts confirmed
  1. Club contacts
  • MH had received a good response from club to request for details.
  • Clarification need from Stourport San Marino of second contact (Sarah Williams?) (NH to help ?)
  1. DBS and GDPR
  • WIECL needs to address issue of DBS contacts and how to store securely their contact details in light of GDPR
  • WIECL needs to consider policy and practice for meeting GDPR requirements
  • MH/NH/GG to review template for collecting data from clubs including captains/vice captains /welfare officer/DBS approved persons/First aid officers to incorporate GDPR requirements.
  • MH/NH/GG to consider required WIECL GDPR policy and practice ready for General Meeting in March
  1. Handbook production schedule
  • Timetable for production dependent on date of General Meeting in March
  • Proposal to change date of General Meeting from 10th March to 31st March to give longer time to produce handbook
  • If we retain 10th March then deadline would be 21st February with final approval draft for printing by 2nd If 31st March then final approval draft by 9th March.
  • Speak to NH before confirming meeting put back to 31st March
  1. Finance
  • Balances: Current £1.412.96. Savings £1,879.69
  • 14 teams have paid league fees; awaiting Quatt
  • Agreed to purchase 48 pink balls @ £8 per ball.
    To be offered to clubs on first-come-first-served basis
  1. Website
  • Domain name renewal: CP to sort out
  • Cup fixtures – CP to look into management of these on website
  1. Umpires
  • All umpires confirmed as expected
  • Umpires Panel meeting on March 26th and September 24th booked at KHS&SC
  • GG/CP to agree on best way of making appointments visible on website
2020-03-01T21:55:12+00:00 March 1st, 2020|Minutes|